The Association Expert Seminar 2025 is open to under-40 professionals interested in DEI, AI, or the planning and delivery of international association meetings.
FREE
Attendance for Hosted Association Executives is subject to approval.
A limited number of fully hosted places will be sponsored by ICCA and available for associations by application only.
€ 990
Registration fee excluding local VAT 19%.
Please note that places for ICCA members will be allocated on a first-come, first-served basis.
To offer equal opportunity to the community, ICCA Members are limited to one participant per company.
€ 1290
Registration fee excluding local VAT 19%.
Observer registrations will be reviewed and subject to approval. ICCA reserves the right to accept or reject the registration request. A limited number of places will be available for observers by application only.
As an organisation, we prioritise the safety of our members and strive to monitor the current situation effectively. Therefore, these event terms and conditions will be updated regularly to reflect the latest information. For any questions, please contact us at ICCA Events Team.
Disclaimer:
Unless otherwise stated, any reference herein to “ICCA” shall be deemed to refer to International Congress and Convention B.V., a private limited liability company registered with the Dutch trade register under number 85598232.
Fees Charged for Cancellation
If written notice of cancellation and confirmation are not received within the specified terms, the delegate will be liable for the full registration fee, irrespective of attendance or absence.
Substitution Policy
If a delegate is unable to attend, another person from the same organisation may attend in their place. Name changes are free of charge and allowed up to 14 calendar days before the event. Requests must be submitted in writing to ICCA Events Team.
Participation Limit for ICCA Members
ICCA Members are limited to one participant per company. The International Congress and Convention B.V. reserves the right to decline any additional participants from the same company. No refunds will be issued for denied additional registrations.
All event registrations are subject to the following cancellation policy. Cancellation requests must be sent in writing to associations@iccaworld.org.
More than 30 calendar days before the event start: No cancellation fee.
Within 30 calendar days of the event start: Accommodation rate charged as cancellation fee (€150/ night)
Due to financial obligations incurred as the organiser during the event planning process, association attendees will be issued a cancellation fee for the accommodation rate covering the room nights booked on behalf of the attendees.
If a written cancellation request is not received following the above mentioned terms, the association attendee will be liable for the full cancellation fee of €150/ night, regardless of attendance or absence from the event.
Substitution Policy
If a hosted association attendee is unable to attend the event, another person from the same hosted association accepted, may attend the event in their place, only in agreement with the organiser. Name change requests must be done in writing at associations@iccaworld.org.
Visa issues
Association attendees must inform the organiser as soon as possible of failed visa applications, at associations@iccaworld.org. Cancellations due to failed visa application will be subject to the same cancellation policy outlined above.
Liability Insurance
The International Congress and Convention B.V. is not liable for injury, damage, loss, accident, delay, or irregularity during arrangements organised through contractors or their employees. Hotel and transportation services are subject to the terms and conditions under which they are publicly offered.
The International Congress and Convention B.V. reserves the right to make necessary changes without prior notice. All disputes are governed by applicable local law.
The International Congress and Convention B.V. will strive to deliver accurate educational programmes (hybrid, in-person, or digital) as advertised. However, the organiser reserves the right to make adjustments to the programme without notice prior to or during the event.
In case of unforeseen circumstances beyond reasonable control, the organiser may:
a) Change or postpone the event date/time.
b) Change the event venue.
c) Adjust the format (hybrid, in-person, digital), length, duration, or scope of the event.
If the event cannot be held as scheduled due to force majeure (e.g., blackout, strikes, natural disasters, pandemics, war, government regulations, or internet failures), no refunds will be provided for registration fees already paid.
The International Congress and Convention B.V. reserves the right to postpone the event until the force majeure event no longer exists, ensuring the event takes place under the desired conditions.
Force majeure due to a “family emergency” is limited to unforeseen and significant circumstances involving immediate family members (parents, children, siblings). This does not cover routine, minor, or predictable illnesses or events.