Disclaimer: Unless otherwise stated, any reference herein to “ICCA” shall be deemed to refer to International Congress and Convention B.V., a private limited liability company registered with the Dutch trade register under number 85598232. 

At ICCA we take your privacy seriously, and want you to understand clearly how we will use the personal data you supply when registering to attend this meeting, which represents the establishment of a contract between you and ICCA We have one set of conditions for “ordinary” personal data (name, contact details, job title, etc) and a different approach to “sensitive” personal data (eg personal photograph; dietary requirements; disabilities).  

Conditions for “ordinary” personal data 
By registering, you agree to share the “ordinary” personal data you provide with the other delegates who will attend the meeting, to enable effective networking and business exchanges to take place, including on the official ICCA App (if developed) and virtual platform used for the event. Personal data on all delegates will be retained on the registration system for 3 years, for the purpose of enabling delegates to easily contact one another after the event is over; other parties who did not attend the meeting will not be able to access personal data from that meeting. 

 
A listing of all registered delegates’ names, company and country, without any contact details, will be visible to all ICCA members whilst the event is being promoted, and in the password-protected “My ICCA” portal. This is for the purpose of encouraging other ICCA members to register for the event. The listing will be deleted immediately after the event takes place. If needed, the listing will be also shared with the Local Host Committee (LHC). Additionally, a listing of the registrant’s name, job title, company name, country, contact details and photograph (if provided) will be visible on the virtual platform.  

The personal data you provide in this registration form (e.g., name, organization, job title, email address, country, and event participation data including badge/QR scans at entrances and sessions) will be processed for the purpose of event administration, reporting and (where applicable) lead retrieval by approved sponsors. 

 
Special opt-in conditions for sensitive personal data 
Some personal data is regarded as particularly sensitive, and ICCA will always handle this type of data with an appropriate level of care. 

Photographs 
Delegates have the option to share a photograph of themselves or may opt to not provide this. If shared, the photo(s) will remain on the official ICCA App and event virtual platform for 1 year. 

 
Photography and video material 
Pictures and videos taken at ICCA Events (including ICCA activities at tradeshows) could be reproduced in ICCA educational, news or promotional material, whether in print, electronic or other media, including social media and the ICCA websites. 

ICCA reserves the right to crop, splice, treat and edit any imagery or photographs taken at ICCA events. The Participant waives the right to inspect or approve the finished product, including written or electronic copy. Additionally, all rights to royalties or other compensation arising or related to use of the name, photograph or biography are waived by the Participant, Participant’s agents or employees. All photographs and video materials taken at ICCA events become the property of ICCA. ICCA related material may not be photographed, drawn, copied or reproduced without ICCA’s written permission. 

ICCA may grant permission to selected partners, sponsors or host organisations to use approved photographs or video materials from ICCA events, strictly for activities connected to the event or the partnership. 

Naturally, participants always have the right for their picture to be removed. Should you wish to have your picture or video removed, please contact us and we will take action accordingly.