Disclaimer: Unless otherwise stated, any reference herein to “ICCA” shall be deemed to refer to International Congress and Convention B.V., a private limited liability company registered with the Dutch trade register under number 85598232.

 

At ICCA we take your privacy seriously, and want you to understand clearly how we will use the personal data you supply when registering to attend this meeting, which represents the establishment of a contract between you and ICCA. We have one set of conditions for “ordinary” personal data (name, contact details, job title, etc.) and a different approach to “sensitive” personal data (e.g. personal photograph; dietary requirements; disabilities). 

Conditions for “ordinary” personal data
By registering, you agree to share the “ordinary” personal data you provide with the other delegates who will attend the meeting, to enable effective networking and business exchanges to take place, including on the official ICCA App (if developed) and virtual platform used for the event. Personal data on all delegates will be retained on the registration system for 3 years, for the purpose of enabling delegates to easily contact one another after the event is over; other parties who did not attend the meeting will not be able to access personal data from that meeting.

  • I agree that ICCA may process my data in their event registration system, and may communicate with me via email, post or other methods with important messages relating to this meeting.
  • I agree that ICCA may share my data with the virtual platform provider for the purpose of this event.
  • I agree that ICCA may add my personal data to their CRM system, where they maintain records of the ICCA-related activities of employees of ICCA member companies, of international associations, and of companies and organisations that have expressed an interest in ICCA membership or ICCA’s services and events. The privacy policy relating to ICCA's CRM system will then apply.


A listing of all registered delegates’ names, company and country, without any contact details, will be visible to all ICCA members whilst the event is being promoted, and in the password-protected “My ICCA” portal. This is for the purpose of encouraging other ICCA members to register for the event. The listing will be deleted immediately after the event takes place. If needed, the listing will be also shared with the Local Host Committee (LHC). Additionally, a listing of the registrant’s name, job title, company name, country, contact details and photograph (if provided) will be visible on the virtual platform. 

  • I agree that ICCA may share my details (name, company and country) in a listing in the password-protected “My ICCA” portal and with the Local Host Committee (LHC) or any involved third parties.
  • I agree that my name, job title, company name, country, contact details, and photograph will be visible on the virtual platform.


Special opt-in conditions for sensitive personal data
Some personal data is regarded as particularly sensitive, and ICCA will always handle this type of data with an appropriate level of care.

Photographs
Delegates have the option to share a photograph of themselves, or may opt to not provide this. If shared, the photo(s) will remain on the official ICCA App and event virtual platform for 1 year.

  • I agree that ICCA may save my photograph on the official ICCA App (if developed) and event virtual platform.


Photography and video material
Pictures and videos taken at ICCA Events (including ICCA activities at tradeshows) could be reproduced in ICCA educational, news or promotional material, whether in print, electronic or other media, including social media and the ICCA websites.

ICCA reserves the right to crop, splice, treat and edit any imagery or photographs taken at ICCA events. The Participant waives the right to inspect or approve the finished product, including written or electronic copy. Additionally, all rights to royalties or other compensation arising or related to use of the name, photograph or biography are waived by the Participant, Participant’s agents or employees. All photographs and video materials taken at ICCA events become the property of ICCA. ICCA related material may not be photographed, drawn, copied or reproduced without ICCA’s written permission.

Naturally, Participants always have the right for their picture to be removed. Should you wish to have your picture or video removed, please contact us and we will take action accordingly.

Data Processing Consent

Data Processing Consent option required

I agree that ICCA may share my data with the Events Industry Council (EIC) for the sole purpose of identifying certified professionals and awarding credits for the Certified Meeting Professional (CMP) certification.

If you choose 'Yes', ICCA will share your details with the EIC post event, and the credits will be awarded to your record, provided the email address used for your event registration matches your CMP Certification account.

Please note that ICCASkills credits earned from attending educational sessions will automatically be included on the Certificate of Participation provided at the end of the event. 

 

Please check the Programme for the full number of credits.

Attendee Information

Contact Details

Please put down the Full Name of your organisation, e.g. International Congress and Convention Association -ICCA-.

*Please choose your country (in English) from the dropdown menu. Please do NOT type out the name of your country.

Food Allergies and Dietary Requirements

Accessibility Requirements

Billing Information

*Please choose your country (in English) from the dropdown menu. Please do NOT type out the name of your country.

Which are the top three countries you are interested in for your association's future events?

Please fill in your not applicable fields with N/A.

Please confirm your registration type:

AMOUNT
625.00
TOTAL

Based on providing services in Portugal, ICCA will have adhere to the local tax regulations. Accordingly local taxes will apply for all registration fees. 

Members based in European Union (EU) possibly can reclaim the VAT through their local Tax authority. If you need any guidance for reclaiming VAT please email ICCA finance: finance@iccaworld.org who can get you in contact with a third party company.

Please confirm your registration type:

AMOUNT
625.00
TOTAL

Content Tracks RSVP

You can now choose your preferred tracks for the Congress Programme! Reserve your spot at our unique interactive sessions specially designed to sync up with your interests. Make the most of your time in Porto by choosing the tracks that suit you best!

 

This year’s five dynamic content tracks align with the Congress theme of purposeful exploration and bold innovation.

 

 Impact & Sustainability

 

As business events move toward the future, it’s become clear that sustainability is not a trend, but a core responsibility for the industry. Impact & Sustainability invites delegates to explore how our community can innovate and lead with purpose, transforming events into catalysts for meaningful environmental and social impact.

 

Set against the backdrop of the Porto Cruise Terminal, this track highlights the intersection of innovation and sustainability.

 

By owning our impact and embracing sustainability, the meetings and events industry has an opportunity to be a highly visible and impactful force for good in the world while transitioning challenges into opportunities: slashing carbon emissions, reducing waste, and conserving resources while advancing UN SDGs through standards like ISO 20121.

 

Sustainable events not only protect our communities. They also elevate brands, inspire loyalty, and drive innovation. As stewards of the industry, we can be catalysts for change in an increasingly conscious marketplace.

 

Impact & Sustainability focuses on how business events can become platforms for positive change. Delegates will:

 

  • Find out how events can serve as transformative journeys with a global reach
  • Learn about pioneering practices in environmental protection, sustainable logistics, and greener innovation
  • Connect with leaders driving collective commitment to sustainability

 

Inspired by Porto’s legacy as a port city and global connector, this programme champions a vision of events that extend far beyond the venue: events that positively affect communities, industries, and ecosystems around the globe.

 

 

 Future Leadership & Resilience

 

Leadership is not about maintaining the status quo, but navigating change with courage, clarity, and compassion. Future Leadership & Resilience is designed to guide professionals in charting their own paths through uncertainty, equipping them with the tools, mindsets, and models needed to thrive in today’s rapidly evolving world.

 

By cultivating future-ready leaders and embracing resilience, the meetings and events industry is positioned to navigate complexities and seize emerging opportunities. Leadership today requires adaptability, emotional intelligence, and collaborative vision - qualities essential to thriving amid constant change. This track will empower ICCA delegates to deepen their leadership capacities, inspiring confident, purpose-driven action to elevate their organisations and communities toward a stronger future. 

 

Ferreira Cellars is the backdrop for this track, which blends timeless tradition with forward-focused learning. With more than 250 years of winemaking excellence, Ferreira Cellars is one of Portugal’s most well-known Port wine cellars, offering a rich sensory and cultural experience. Its centuries-old vaults, exhibits, and historical stories from the Ferreira family tree provide a truly unique backdrop for reflection and transformative learning.

 

This track focuses on personal transformation as a driver of industry evolution, diving deep into the processes of internal growth that allow true leadership to emerge. Delegates will explore:

  • Leadership strategies and models to cultivate resilience and adaptability
  • Emotional intelligence and vulnerability as critical components of strong, empathetic leadership
  • Frameworks for lifelong learning, agility, and purpose-driven growth

Whether you're thinking about launching a start-up, leading a large organisation, or beginning your own leadership journey, this track empowers you to turn personal development into professional impact.

 

 Purposeful Business Models and Start-ups

 

Global change demands bold new thinking. That’s why Purposeful Business Models & Start-Ups shines a light on the innovators, disruptors, and leaders shaping the future of global business events. This track gives delegates the power to explore how strategic reinvention can lead to profitability and positive global impact.

 

Purpose is the compass guiding meaningful action and enduring impact in the meetings and events industry. As organisations align their strategies around clear, emotionally resonant purposes, delegates are empowered to define and amplify their personal purpose.

 

This track will bring clarity to a complex topic, inspiring ICCA delegates to envision how their individual purpose intersects with their organisation's mission — enabling purposeful collaboration and shaping innovative, resilient business models that allow existing organisations and emerging start-ups to flourish, differentiate themselves, and drive transformational change within our industry. 

 

From sustainability-driven enterprises to tech-disruptive start-ups and socially conscious scale-ups, this track allows attendees to explore real-world case studies and practical insights that redefine what business success looks like today. Sessions will give participants tools to:

  • Rethink and reframe business models for relevance and resilience
  • Learn from entrepreneurial pioneers and mission-driven organisations
  • Transform personal leadership growth into organisational momentum
  • Embrace values-based leadership that blends performance with purpose

 

Purposeful Business Models & Start-Ups will be held at the Alfândega Congress Centre in the heart of Porto’s historic UNESCO World Heritage district. 

 

 Innovation & Technology

 

The future of the business events industry is no longer on the horizon—it’s here now. In Porto, the Innovation & Technology track offers delegates a front-row seat to the up-and-coming innovations shaping the next generation of global meetings and events. From artificial intelligence and augmented reality to cybersecurity and digital stewardship, this immersive programme is designed for bold thinkers ready take the reins and lead the way.

 

Innovation & Technology will take place at CEiiA Innovation Centre, one of Portugal’s most advanced institutions in sustainable innovation and product engineering. CEiiA is a dynamic hub for future-focused technology, known for developing cutting-edge solutions.

 

Innovation and technology are essential accelerators for charting a vibrant future in the meetings and events industry. As the landscape rapidly evolves, embracing groundbreaking ideas and digital advancements empowers ICCA delegates to unlock unprecedented possibilities.

 

This track will energize delegates to confidently integrate innovative solutions and emerging technologies, clearly revealing that everyone has a purposeful role in driving innovation and positioning their organizations at the forefront of transformative experiences. 

 

Delegates will participate in a rich programme that includes:

  • An Innovation Lab featuring demonstrations and interactive experiments
  • Insightful sessions with global leaders, startup innovators, and digital pioneers
  • Exploration into topics like cybersecurity, AI, and tech-driven sustainability

 

 The Creative Edge

 

It might seem like tech reigns supreme, but creativity is still one of the most powerful tools for transformation. The Creative Edge invites delegates to lean into their own artistic talents, unlocking new ways of thinking, problem-solving, and connecting. This track examines how our own innate creativity can spark deeper engagement, foster connections, and reshape the way we interact with each other, as well as how these elements shape meetings and events.

 

Through immersive workshops and dynamic sessions led by artists, designers, and creative thought leaders, participants will learn more about the role of creativity in storytelling and event design. Practical insights from fields like design, architecture, and visual storytelling will be blended with hands-on experiences that prompt delegates to awaken their inner innovator and understand how their own creativity can be a powerful tool for connection and change.

 

Creativity is the essential differentiator for navigating complexity and charting a bold, visionary future in the meetings and events industry. Far beyond artistry, creativity is a powerful strategic asset born from the heart — the emotional core that drives innovation, resilience, and meaningful engagement.

 

This track invites ICCA delegates to discover their own innate creative potential, inspired by successful entrepreneurs and leaders who have harnessed their creative selves to build transformative, thriving businesses. Delegates will unlock fresh perspectives, learning that creativity resides within everyone, irrespective of current self-perception, empowering them to lead with authenticity, originality, and strategic clarity. 

 

The track takes place at WOW – Cultural District Located in Vila Nova de Gaia, which overlooks the Douro River and historic city of Porto, WOW transforms 19th-century wine cellars into a vibrant district celebrating Portuguese gastronomy, artisanry, and cultural heritage.

 

Key Highlights:

  • Sessions inspired by Porto’s thriving cultural and artistic scenes
  • Expert-led deep dives into the creative process and how it can intersect with professional development
  • Practical tools to infuse more innovation into events and organisational strategy. 

 

Please indicate which track you would like to attend. You may choose two different tracks – one for each day. Please note that each track will offer the same content on both days, so attending the same track twice is not possible. 

Track Selection Day 1 Monday November 10

 

Remember — spaces for each track are limited! Secure your spot now to make sure you don’t miss out on the sessions that matter most to you.

 

 

Track Selection Day 2 Tuesday November 11

 

 

Remember — spaces for each track are limited! Secure your spot now to make sure you don’t miss out on the sessions that matter most to you.

Measuring your carbon footprint

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Summary

Event Terms and Conditions 

As an organisation, we prioritise the safety of our members and diligently monitor evolving circumstances globally. Consequently, if needed these event terms and conditions will be updated to reflect any possible situation. For any questions, please contact the ICCA Events Team. 

Disclaimer:  

Unless otherwise stated, any reference herein to “ICCA” shall be deemed to refer to International Congress and Convention B.V., a private limited liability company registered with the Dutch trade register under number 85598232.  


Payment Methods 

  • Registration fees must be paid via credit or debit card.
  • Registration is only considered complete when the full payment is received by the International Congress and Convention B.V. before the event date. 
  • Registrations with incomplete payments one week before the event will be cancelled. Delegates with cancelled registrations must re-register onsite and provide immediate payment to attend. 
  • An additional administrative fee of €25 will be charged for any invoice change requests. 

 

Cancellation Policy for Non-hosted Associations 

All event registrations are subject to the following cancellation policy. Cancellation requests must be sent in writing to associations@iccaworld.org.  

  • More than 30 calendar days before the event start: No cancellation fee. 
  • Within 30 calendar days of the event start: No refund provided.  

Due to financial obligations incurred as the organiser, no registration fee refunds or credits will be issued on cancellation requests received less than 30 days prior to the start of the event.   

If a written cancellation request is not received following the above mentioned terms, the association attendee will be liable for the full cancellation fee of €250, regardless of attendance or absence from the event.   

 

Substitution Policy 

If a hosted association attendee is unable to attend the event for any reason, another person from the same hosted association accepted may attend the event in their place, only in agreement with the organiser and the host destination. Name change requests must be done in writing at associations@iccaworld.org. 

 

Visa issues  

Association attendees must inform the organiser as soon as possible of failed visa applications, at associations@iccaworld.org. Cancellations due to failed visa application will be subject to the same cancellation policy outlined above.   

 

Travel and Health Insurance 

Participants are strongly encouraged to secure travel and health insurance to cover losses such as cancellation fees, medical expenses, or damage to/loss of personal property. The organisers are not responsible for any costs incurred by participants. 

 

Liability Insurance 

The International Congress and Convention B.V. is not liable for injury, damage, loss, accident, delay, or irregularity during arrangements organised through contractors or their employees. Hotel and transportation services are subject to the terms and conditions under which they are publicly offered. 

The International Congress and Convention B.V. reserves the right to make necessary changes without prior notice. All disputes are governed by applicable local law.  

 

Programme Changes and Adjustments  

The International Congress and Convention B.V. will strive to deliver accurate educational programmes (hybrid, in-person, or digital) as advertised. However, the organiser reserves the right to make adjustments to the programme without notice prior to or during the event. 

In case of unforeseen circumstances beyond reasonable control, the organiser may: 

a) Change or postpone the event date/time. 

b) Change the event venue. 

c) Adjust the format (hybrid, in-person, digital), length, duration, or scope of the event.  

 

Force Majeure 

If the event cannot be held as scheduled due to force majeure (e.g., blackout, strikes, natural disasters, pandemics, war, government regulations, or internet failures), no refunds will be provided for registration fees already paid. 

The International Congress and Convention B.V. reserves the right to postpone the event until the force majeure event no longer exists, ensuring the event takes place under the desired conditions. 

 

Family Emergency Clause 

Force majeure due to a “family emergency” is limited to unforeseen and significant circumstances involving immediate family members (parents, children, siblings). This does not cover routine, minor, or predictable illnesses or events. 

 

Terms and Conditions

Payment

Thank You


You have now finalised your registration for the ICCA Congress 2025 and will receive a confirmation email within the hour. 

If you have not received the confirmation email in your inbox, please kindly check your "Other/Promotional" inbox or spam folder

Please note, we reserve the right to reach out to you about your application if you are not an ICCA verified Association Representative.

Should you have any queries about your registration, please contact the ICCA Associations Team at associations@iccaworld.org.

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