Event Terms and Conditions
As an organisation, we do our best to monitor the current situation and prioritize the safety of our members. Therefore, we will update our event terms and conditions regularly to reflect the most updated information. If you have any questions, please feel free to contact us at registration@iccaworld.org.
Disclaimer:
Unless otherwise stated, any reference herein to “ICCA” shall be deemed to refer to International Congress and Convention B.V., a private limited liability company registered with the Dutch trade register under number 85598232.
Payment Methods
Associations can register free of charge for the event. Please note, we reserve the right to accept or reject your registration request if you are not an association executive.
Cancellation Policy for Associations
All event registrations are subject to the cancellation policy. Cancellation for Associations are free of charge. All cancellation requests must be sent in writing to registration@iccaworld.org.
Travel and Health Insurance
It is strongly recommended that participants take out insurance to cover losses (including registration fees) incurred in case of cancellation, medical expenses and damage to or loss of personal effects. The organisers will not be responsible for any costs incurred by participants.
Liability Insurance
The International Congress and Convention B.V. is not liable for acts or defaults in the event of injury, damage, loss, accident, delay or irregularity of any kind whatsoever during arrangements organised through contractors or the employees of such contractors in carrying out services. Hotel and transportation services are subject to the terms and conditions under which they are offered to the public in general.
The International Congress and Convention B.V. reserves the right to make changes where it’s deemed necessary, without prior notice to parties concerned. All disputes are subject to local law.
N.B.
The International Congress and Convention B.V. will endeavour to ensure that education programmes (hybrid/in person/digital) are correct at the time of the event. The International Congress and Convention B.V. may need to alter the programme prior to or during the event and reserve the right to do so without notice.
If, due to circumstances beyond the reasonable control of organiser, the execution of the Event as planned is prevented or impeded, or when the minimum number of Participants needed to operate the Event (or part of the event) is not reached, the International Congress and Convention B.V. has the following rights:
a) to change/postpone the time and /or date of the Event;
b) to change the venue where the Event takes place;
c) to change the Format (hybrid/in person/ digital) or part of the format, the length, the duration or scope of the Event.
Force Majeure
If, for any reason, holding any Event on the indicated dates becomes impossible for the organiser due to reasons of force majeure, including but not limited to blackout, public safety, strikes, natural disasters, epidemics, pandemics, war, government regulations, internet failure or hacker attack, there will be no refund of registration fees already paid.
International Congress and Convention B.V. is entitled to postpone its events until a time that the event of force majeure no longer exists, as the organiser's obligation is to perform the Event under the desired conditions.
To cancel your attendance at an event due to a “Family Emergency”, the following Force Majeure only applies to parents, children and siblings. Force Majeure due to a family emergency leave only relates to a situation which is not foreseeable or otherwise not generally predictable. Routine minor and predictable illnesses to children or other family members which invariably occur are not covered.
